Role-Based Access
How permissions are determined and why navigation changes based on your role.
RecruiterHiring ManagerCompany AdminLast updated February 3, 2026
Purpose
Role-based access controls what each user can see and do in the portal. This page explains why navigation changes and how permissions map to workflows.
It provides a practical access matrix so you can quickly identify which role owns a task or page. This reduces confusion when teams collaborate across recruiting and hiring functions.
Use this guide when assigning roles or troubleshooting missing pages to avoid unnecessary delays.
Access Overview
| Area | Recruiter | Hiring Manager | Company Admin | Notes |
|---|---|---|---|---|
| Roles | Yes | Yes | Yes | All roles can view Roles; creation may be limited by org rules. |
| Candidates | Yes | No | No | Recruiters manage candidates; company users view via applications. |
| Applications | Yes | Yes | Yes | All roles can view assigned applications; stage changes vary. |
| Messages | Yes | Yes | Yes | Messaging is shared across recruiter and company users. |
| Placements | Yes | No | No | Recruiters track earnings; company users typically do not. |
| Company Settings | No | Yes | Yes | Company settings are limited to company roles. |
| Team | No | Yes | Yes | Team management requires company role permissions. |
| Billing | Yes | Yes | Yes | Billing access is available for authenticated users; scope may vary. |
Screenshot Placeholders
Role-based navigation
Sidebar showing role-specific sections for a company user.
Suggested filename: docs-role-based-nav-desktop.png
Role-based navigation
Mobile dock with limited items based on role.
Suggested filename: docs-role-based-nav-mobile.png
Tips
Role changes update the navigation automatically.
Ask a company admin to confirm your role if items are missing.
Troubleshooting
Symptom: I see fewer pages than a teammate.
Likely cause: Your role permissions are different.
Fix: Ask a company admin to review your role assignment.
Likely cause: Your role permissions are different.
Fix: Ask a company admin to review your role assignment.
Symptom: I should have access but do not.
Likely cause: You are linked to the wrong organization.
Fix: Confirm your organization in Profile or contact support.
Likely cause: You are linked to the wrong organization.
Fix: Confirm your organization in Profile or contact support.
Related Pages
Reference
Role-based access: Permissions assigned to your account that control what pages and actions are available.